If you are unsure and do not feel comfortable completing these steps, that is okay! While they do not take too much time, it is helpful to saving on company costs and getting straight to the issue. But, if you would prefer guidance through these steps, we are here to help and will talk you through it.
Your technology will constantly hang and it will take a while to get your tasks completed.
If you can hear your fan making some strange sounds and running at an increased rate, this means either you need a clean out of your tech (for dust), or it is too hot.
Are you experiencing systems crashes or random restarts on a hot day? There is a high chance these are connected, and you don't have any other problems with your systems.
Does your technology feel warm or hot to touch?
If all of your technology is in an enclosed space, (e.g. your router, server, printer etc) potentially in a server cupboard or cabinet, have the door open to allow the hot air to flow out and circulation to keep flowing.
If you can allow the device to be off for a little while to cool down, please do. If you can't do this, make sure you shut down any printers, laptops and PC's at the end of the day. It gives them the time to completely cool down.
Investing in a small air conditioning unit is a very good idea. Especially when it comes to keeping your server cool. Having this shut down unexpectedly can cause a lot of problems.
Cleaning the inside of your device is very important. Dust can sit inside the machine and on the fan stopping your tech from cooling itself down efficiently.
As mentioned, many times previously, dual screens are honestly a ‘must have’ for your desk. For people working with numbers, spreadsheets, calendars etc 24” sized (and above) monitors would probably be best. Why? Limited strain on the eyes and larger room for more content, makes for efficient processes. Height adjustable monitors are also a great idea. Sitting at a desk can really ruin your posture and cause lots of health issues. Having an adjustable monitor can reduce strain and muscle tension. Employees will feel more comfortable.
Notably one of the most annoying sounds is a keyboard tap and mouse click. This can cause high levels of stress and aggravation, especially for someone constantly using these accessories. Invest in a high -quality soundless keyboard and mouse.
Administrative professionals generally do not require a very high specification machine. Generally, they have basic storage requirements, have low functioning software and use basic applications. This is one way you can save money in an office environment. Ensure you don’t pay extra for a high spec machine for job titles that don’t require it.
Lots of companies try and be as paperless as possible. This is fantastic; however, it is found that lots of administrative tasks, still require a paper trail. Having a high-quality laser printer and copier is a good idea. Not only does it reduce ink wastage, is more economical to run, and prints at high speeds, but also creates presentable work.
Lots of the time administrative professionals rely on sharing their data to several places and to different people. They also mostly rely on calendar functionality and remembering large amounts of information. Ensuring they have the right tools to complete their tasks is very important. Some of these could include professional Microsoft applications, drop box or SharePoint and applications like a dictaphone, note organiser and complete task management.