Your technology will constantly hang and it will take a while to get your tasks completed.
If you can hear your fan making some strange sounds and running at an increased rate, this means either you need a clean out of your tech (for dust), or it is too hot.
Are you experiencing systems crashes or random restarts on a hot day? There is a high chance these are connected, and you don't have any other problems with your systems.
Does your technology feel warm or hot to touch?
If all of your technology is in an enclosed space, (e.g. your router, server, printer etc) potentially in a server cupboard or cabinet, have the door open to allow the hot air to flow out and circulation to keep flowing.
If you can allow the device to be off for a little while to cool down, please do. If you can't do this, make sure you shut down any printers, laptops and PC's at the end of the day. It gives them the time to completely cool down.
Investing in a small air conditioning unit is a very good idea. Especially when it comes to keeping your server cool. Having this shut down unexpectedly can cause a lot of problems.
Cleaning the inside of your device is very important. Dust can sit inside the machine and on the fan stopping your tech from cooling itself down efficiently.
Used to connect external devices to a main device. For example; USB A: keyboard to PC, USB B: Printer to computer, USB MINI: Cameras to PC and finally, USB MICRO: Mobile to computer.
VGA can carry analogue signals and DVI both analogue and digital. These cables become less popular, replaced by HDMI to display. However, they basically complete the same action. Transmitting video from a source.
They look similar to RJ45 networking cables, however, are smaller. These are not used for ethernet connections. Instead telephone connectivity. Used for ADSL, telephone and modem.
Used to transfer data and connect necessary technology together. For example, computers, printers, routers and storage areas.
Supplies power from the mains to your technology. Also known as a kettle lead. There are a variety of types. including cherry and figure of 8.
Stands for high definition multimedia interface. It can provide connection between your laptop and a larger screen. Or your monitor and PC.
If you are unsure and do not feel comfortable completing these steps, that is okay! While they do not take too much time, it is helpful to saving on company costs and getting straight to the issue. But, if you would prefer guidance through these steps, we are here to help and will talk you through it.
If you have any questions please check out our common IT questions page and fill in the form.
As mentioned, many times previously, dual screens are honestly a ‘must have’ for your desk. For people working with numbers, spreadsheets, calendars etc 24” sized (and above) monitors would probably be best. Why? Limited strain on the eyes and larger room for more content, makes for efficient processes. Height adjustable monitors are also a great idea. Sitting at a desk can really ruin your posture and cause lots of health issues. Having an adjustable monitor can reduce strain and muscle tension. Employees will feel more comfortable.
Notably one of the most annoying sounds is a keyboard tap and mouse click. This can cause high levels of stress and aggravation, especially for someone constantly using these accessories. Invest in a high -quality soundless keyboard and mouse.
Administrative professionals generally do not require a very high specification machine. Generally, they have basic storage requirements, have low functioning software and use basic applications. This is one way you can save money in an office environment. Ensure you don’t pay extra for a high spec machine for job titles that don’t require it.
Lots of companies try and be as paperless as possible. This is fantastic; however, it is found that lots of administrative tasks, still require a paper trail. Having a high-quality laser printer and copier is a good idea. Not only does it reduce ink wastage, is more economical to run, and prints at high speeds, but also creates presentable work.
Lots of the time administrative professionals rely on sharing their data to several places and to different people. They also mostly rely on calendar functionality and remembering large amounts of information. Ensuring they have the right tools to complete their tasks is very important. Some of these could include professional Microsoft applications, drop box or SharePoint and applications like a dictaphone, note organiser and complete task management.
Since moving to a dual screen environment my level of content output has increased massively. Not only does it improve productivity, but I find my environment much less stressful. When I work from home on a laptop or with my one screen set up, I find myself day dreaming about my desk at work. Who would have thought it?
Just as an example, every week I complete KPI's for ABM. This requires me to have an internet browser open, an excel spreadsheet and website statistics. The basic gist of the task is to collect large amounts of data and to transfer it onto a spreadsheet in a presentable format. On one screen I can complete this task in 3 hours. With dual screens I have this done in 2 hours no problem!
An hour can make a lot of difference. With a busy work schedule, and several tasks to complete before the end of the day, this hour can be the difference in completing another piece of work. Time is money.
Let's look at a few statistics:
The university of Utah completed a recent study, confirming that with two monitors, task productivity increases by 25% and with three monitors 35.5%.
This is a link to a study from Dell. They have created a whitepaper detailing lots of statistics and information about dual screen usage.
What are the true benefits to multi - screen environments?
Overall there are negatives and positives. But truthfully the drawbacks can be easily fixed. Simply manage who requires two or three screens. Monitor internet usage if you truly believe your employees are completing personal tasks. There are affordable monitors on the market that still look good! You don't always need to go for the 24" plus, full HD monitors. At ABM we have some affordable options in stock available for purchase. Most modern PC's have a graphics card that support this function and ports for the screens to.
If you want to try this function out, we can look into your environment and lend you monitors. Throughout this time observe satisfaction and productivity and then decide. We can quote you for screens, fitting and testing if you require.
This opinion may be bias, but it is truthfully worth the business investment. Many companies who have made the transfer have said they would never go back.